- Theme & Decorations Chair - I'll be frank; I'm not good at this. I need someone visual, someone good at party planning. I think I have this covered; the foundation chair said either she'd do this or get someone who can.
- Food and Drinks Chair - the foundation chair, again. She has a catering background, and said this is easy for her to do.
- Procurement helpers - I'll take the lead on procurement - send the letters, take the phone calls, do the follow up, store the stuff. But two or three people who I could ask to make pick-ups would help.
- Ticket sales chair - I can do this if need be, but as a new parent at the school, I don't have too much of a base here. If I can find someone to spearhead a sales effort at meetings and picnics and the like, that would help. We'll have online ticket-sales capability through the SchoolAuction.net software, so that helps.
- Event-night workers - I'm going to pursue a volunteer-swap with one of the other area school auctions - their volunteers can work our event; ours will work theirs. My general break-down for that swap-crew is 8 people total, for 6 hours each: 4 people for the front desk; 4 to be runners and will-call staff. We'll need 5-6 more people to help with set-up on event day; that's probably a 4-hour committment. We'll all pitch in to clean up.
- The rest: someone with a truck or van will be helpful to find, for event-day hauling. It might be nice to print a small program; I bet I can get my wife to help lay that out. I can handle sponsorship sales.
What do you think? What am I leaving out?
I think you need to identify who is in charge of the event-day volunteers so they have someone to check-in with and ask questions of. When we've forgotten to do this it was chaotic for the volunteers (especially if you do a swap and the volunteers don't know you).
ReplyDeleteWe also have a sub-chair for Marketing - creating fliers, hanging fliers, decorating windows, any advertising or media releases, etc.